Time Card Calculator
Calculate weekly hours and payroll instantly.
| Day | Start Time | End Time | Break (min) | Hours |
|---|---|---|---|---|
| Monday | 0.00 | |||
| Tuesday | 0.00 | |||
| Wednesday | 0.00 | |||
| Thursday | 0.00 | |||
| Friday | 0.00 | |||
| Saturday | 0.00 | |||
| Sunday | 0.00 | |||
| Total Hours | 0.00 | |||
Payroll Estimate
Explore More Business Tools
Master Your Payroll with a Free Time Card Calculator
Time is money, literally. Whether you are a dedicated freelancer billing clients by the hour, a small business owner managing a team, or an employee double-checking your paycheck, accurate time tracking is non-negotiable. Manual calculations are tedious and prone to "decimal errors"—mistaking 30 minutes for 0.3 hours instead of 0.5.
Our Time Card Calculator eliminates the guesswork. It instantly converts clock-in and clock-out times into total billable hours, automatically subtracts unpaid breaks, and calculates gross pay with overtime precision. It's like having a digital payroll assistant in your pocket.
Precision Accuracy
Eliminate math errors. We handle the complex conversion of minutes to decimal hours (e.g., 4:15 PM to 16.25).
Overnight Shifts
Work the graveyard shift? No problem. We intelligently calculate hours that cross midnight (e.g., 10 PM to 6 AM).
Break Deductions
Compliance is key. Easily deduct unpaid 30-minute or 1-hour lunch breaks from daily totals.
Print & PDF Ready
Need a hard copy? Generate a clean, professional timesheet summary to attach to your invoice or payroll file.
Understanding Overtime Rules
Overtime pay is a federal right for most hourly employees in the United States under the Fair Labor Standards Act (FLSA). However, calculating it can be tricky depending on where you live.
Standard Weekly Overtime
For most of the country, overtime is calculated on a weekly basis.
- Threshold: 40 hours in a defined workweek (e.g., Mon-Sun).
- Rate: 1.5x your regular hourly rate ("Time and a half").
- Example: If you work 45 hours at $20/hr, you get paid $20/hr for the first 40 hours and $30/hr for the last 5 hours.
Daily Overtime (State Specific)
Some states, like California, Alaska, and Nevada, require daily overtime pay.
- Threshold: Typically 8 hours in a single day.
- Double Time: California requires 2x pay after 12 hours in a day.
- Note: This basic calculator uses the standard weekly 40-hour rule. For California rules, manually verify daily totals.
How to Create Your Perfect Timesheet
Set Your Pay Rate
Start by entering your Hourly Rate (e.g., $25.00). If you want to estimate overtime, verify the overtime rate is set to 1.5x.
Enter Daily Hours
Input your Start Time and End Time for each workday. You can use standard format (9:00 AM) or military time (09:00). We'll handle the AM/PM toggling automatically.
Deduct Breaks
Did you take a lunch? Enter the total minutes in the Break field (e.g., 30 or 60). This is critical because unpaid breaks do not count toward overtime thresholds.
Review & Print
Check the summary card at the bottom. You'll see total efficient hours, overtime hours, and estimated gross pay. Click the printer icon to save a PDF for your records.
Cheat Sheet: Minutes to Decimals
Payroll systems rarely calculate in "hours and minutes." They calculate in "decimal hours." Here is a quick reference table to help you understand the conversion:
Frequently Asked Questions
How do I calculate my work hours?
To calculate work hours, enter your start time and end time for each day. Subtract any unpaid break time. The formula is: (End Time - Start Time) - Break Duration = Total Hours Worked. Our calculator automates this for the entire week.
How does overtime works?
Overtime is typically calculated as time and a half (1.5x your hourly rate) for any hours worked over 40 in a single workweek. Some states (like California) also have daily overtime rules (e.g., over 8 hours in a day). This calculator uses the standard weekly 40-hour threshold.
Can this calculator handle overnight shifts?
Yes! If you enter a start time of 10:00 PM and an end time of 6:00 AM, the calculator intelligently recognizes that the shift ends the next day and calculates 8 hours of work correctly.
What are decimal hours?
Decimal hours convert minutes into a decimal format for easier payroll calculation. For example, 30 minutes is 0.5 hours, 15 minutes is 0.25 hours, and 45 minutes is 0.75 hours. 8 hours and 30 minutes becomes 8.5 hours.
Does this tool save my timesheet data?
For your privacy, this tool runs entirely in your browser. We do not store your timesheet data on our servers. However, some versions may use your browser's local storage to prevent data loss if you accidentally refresh the page.
How do I calculate gross pay?
Multiply your total 'Regular Hours' by your hourly rate. Then, multiply your 'Overtime Hours' by your overtime rate (usually 1.5 × hourly rate). Add both numbers together to get your total Gross Pay before taxes.
Is lunch break included in work hours?
Typically, short breaks (5-20 mins) are paid, while longer meal periods (30+ mins) are unpaid. You should enter unpaid break times in the 'Break' deduction field so they are subtracted from your total billable hours.
Can I use military time (24-hour format)?
Yes, our calculator supports both standard AM/PM format and 24-hour military time. You can type '14:00' or '2:00 PM' and it will understand both.
What is the difference between bi-weekly and semi-monthly pay?
Bi-weekly means you are paid every two weeks (26 paychecks/year). Semi-monthly means you are paid twice a month (24 paychecks/year), usually on the 1st and 15th. This calculator helps verify a single week's hours regardless of your pay schedule.
Why is my paycheck different from the gross pay shown here?
This calculator shows 'Gross Pay,' which is your earnings before deductions. Your actual paycheck ('Net Pay') will be lower after federal taxes, state taxes, Social Security, Medicare, and other deductions (like health insurance or 401k) are taken out.
Is this tool free to use?
Yes, this Time Card Calculator is 100% free for unlimited use. You can use it as often as you like for yourself or your employees.